Admin and finance
Skilled people copying data from one screen to another.
Invoices issued by hand, documents copied between systems and approvals stuck in an email. Six people at twelve hours a week come to €46,368 a year in work that shouldn't need to exist.
- 6people doing repetitive work
- 12 ha week, each
- 46working weeks a year
- €14an hour, including employer costs
What stops happening
Three things that stop taking up skilled people's time.
On top of the tools the company already uses. Each block shows what appears on the screen of the people doing the work.
01
Issuing, filing and finding no longer takes up people.
What's already in the system isn't typed twice.
- Invoices and documents generated from what's already in the system
- An archive searchable by client, date or amount
- Bank reconciliation done on its own
02
Every approval follows the right path, without getting stuck.
Who approves what, without anyone left waiting.
- Approval flows set by type of request
- Amounts above the limit go up a level automatically
- A trail of who approved what and when
03
Money that already belongs to the company comes in sooner.
Nobody has to remember to chase payment.
- Reminders before and after the due date
- Aged debt always up to date
- A forecast of payments coming in over the next few weeks
Before and after
Before
Checking rents took up 480 hours a year at MPL Imobiliária.
After
Checks and reports now run on their own.
Method
MEDIR
Whatever the area, the work that shouldn't need to exist is measured and removed the same way: five phases, always in the same order.
Discover the methodMap
Estimate
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Implement
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Related
Case · MPL Imobiliária480 hHow MPL Imobiliária left its rent spreadsheet behindRead the caseInsight · 4 min read
How many hours go into checking what the bank already knows?
The hidden cost of checking payments by hand.
Read the insight
Talk to us
Two questions about your back office, and the conversation starts with data on the table.
We reply with numbers. Talk to the people who'll be on the project.
Book a call with GuilhermeGuilherme Ferreira · Head of Technology and Operations
30 min · video call